Data Protection Information in Accordance with Art. 13 GDPR Concerning Participation in our Seminars and Training Courses

With the following information, we would like to inform you about the processing of your personal data.

I. Who is responsible for data processing and who is the data protection officer?

Responsible for data processing:

Analytik Jena GmbH+Co. KG
Konrad-Zuse-Straße 1
D-07745 Jena
Tel.: +49 3641 77 70
E-Mail: datenschutz.team@analytik-jena.com

You can reach our data protection officer at s.baum@bhk-datenschutz.de.

II. Which data do we use and where does it come from?

We process the following data:

• Your registration details (name, company, email address)
• A copy of your passport incl. the photo therein

We receive the above mentioned data as part of your registration for our training courses and seminars.

Please note that we do not always request a copy of your passport. This is only necessary in cases where an invitation letter has to be written, which is then sent to the respective German embassy in the home country of the dealer / end customer.

III. Why do we process your data (purpose of processing) and on which legal basis?

We process personal data in accordance with the provisions of the EU General Data Protection Regulation (GDPR) and the Federal Data Protection Act (BDSG).

Your registration details are required to handle your participation at our event. There will be no further use or disclosure of your registration details to unauthorized third parties. Thus, there is also no publication of your personal data.

The legal basis for the data collection and processing of the registration data is Art. 6 (1) (b) GDPR. The legal basis is based on the fact that this data is required to fulfill the visitor contract for your participation in the seminar / training course.

IV. Right to object

You have the right to object to the processing in accordance with Art. 6 (1) (f) GDPR. The objection is to be addressed to: s.baum@bhk-datenschutz.de.

V. Data access: Who gets my data?

Within the company, those departments gain access to your data that require this data to achieve the intended purpose. Our service providers and vicarious agents may also receive data for these purposes.

The data received is only forwarded to third countries in rare cases (when an invitation letter is written and subsequently sent to the respective German embassy in the home country of the dealer / end customer).
In case that we make a hotel reservation for the person concerned (data subject) at his/her request, his/her name and surname will be passed on to the respective hotel.

VI. How long will my data be stored

We process and store your personal data as long as it is required for the fulfillment of our contractual and legal obligations.

VII. Which data protection rights do I have?

As the data subject you have

• the right of information in accordance with Article 15 GDPR,
• the right of rectification in accordance with Article 16 GDPR,
• the right of erasure in accordance with Article 17 GDPR,
• the right of restriction of processing in accordance with Article 18 GDPR,
• the right of objection in accordance with Article 21 GDPR,
• as well as the right of data portability in accordance with Article 20 GDPR.

With regard to the right of access and the right of erasure, the restrictions as per Paragraphs 34 and 35 Federal Data Protection Act (BDSG-new) apply.

The rights of the data subject can be claimed formlessly using the abovementioned contact details.

Furthermore, the data subject has the right to lodge a complaint with a competent data protection supervisory authority (Article 77 GDPR in conjunction with Para. 19 BDSG-new).

You may revoke your consent to the processing of personal data at any time. This also applies to the revocation of declarations of consent issued to us before the validity of the GDPR, i.e. before May 25 2018. Please note that the revocation only takes effect for the future. Processing that occurred before the revocation is not affected.

VIII. Additional Information

Transfer of your personal data to recipients in a third country (outside the EU) or an international organization is envisaged.

There is no automated decision making (including profiling).

There is no contractual or legal requirement for the data to be provided and there is no obligation to do so.

IX. Data transfer outside the EU

The GDPR ensures an equally high level of data protection within the European Union. When selecting our service providers, we therefore rely on European partners wherever possible when your personal data is to be processed. Only in exceptional cases will we have data processed outside the European Union in the context of using third-party services. We will only allow your data to be processed in a third country if the special requirements of Art. 44 et seq. GDPR are fulfilled. This means that the processing of your data may then only take place on the basis of special guarantees, such as the officially recognized determination by the EU Commission of a level of data protection corresponding to the EU or the observance of officially recognized special contractual obligations, the so-called "standard data protection clauses".